Grant recipients are to electronically submit 2 progress reports per year (for grants longer than one year) and one final report at the conclusion of the grant award. You may use the attached templates or submit your own version as long as it includes the following information,
All Reporting: (Adapted from Denver Public School's Common Grant Report ) Name of Grant Recipient (must be the same as the IRS Form 990) Dates covered by grant Amount of Grant Award Executive Director Name and Contact details Contact Person or PI and their contact details is different from Executive Director Organization Mailing Adress, Electronic Address
Project Name and Description (200 Words or less) Goal of Project or program (50 words or less)
Progress Report: To be submitted at least twice per year.
1. Narrative (maximum of 2 pages, exclusive of attachments) Please state the goals and objectives of the grant for the next 6 months and 1 year. Include project measurables are being used and when benchmarks are to be met. (We understand that over the course of the project these may change and delays occur.
2. Project Timeline (this may be done in a narrative or outline form, however, we prefer a Gantt chart style. Please note any delays in the timeline and how you project will be adjusted.
3. Please note current lessons learned and any help you may need in the interim. (We prefer to ask this on an interim basis rather than at Grant completion to allow us to be of assistance during the grant.) Maximum of 2 pages, minimum one paragraph.
Final Report: 1. Narrative (maximum of 3 pages, exclusive of attachments) Grant Results or Outcomes - Please describe the original stated goals or objectives related to this specific grant. (Please include those stated goals and objectives in your response.) Measurable accomplishments or outcomes of Project/ Program (other than administrative support).
2. What difference did this grant make in your community or neighborhood and for the population you are serving? Please discuss evidence of effect (e.g., numbers served, demographic information, client satisfaction survey results, pre- and post-test results, community indicators, outcomes, etc.). Note: If you have evaluation materials that document outcomes and impacts of your work, feel free to attach in lieu of answering this or other questions.
3. Were there any unanticipated results, either positive or negative, that you have not already described above? If yes, please describe the implications.
4. Describe collaborations, if any, related to the work funded by this grant and how it impacted your efforts.
B. Lessons Learned
1. Describe what you learned based on the results/outcomes you reported in Section A above and what, if any, programmatic or organizational changes you will make based on your results/outcomes.
2. Did external or environmental factors (e.g., a flood, an economic downturn, a partner organization stopped providing services, etc.) affect the achievement of your program or organizational goals or the anticipated timeline? If yes, what did you do to address these issues?
C. Future Plans
1. If you will be continuing this program, what are the plans for sustaining or expanding the program, including a future-funding plan? (For a general operating grant, please answer in terms of the organization.) If discontinuing the program, what factors led to this decision?
2. What plans do you have to communicate your outcomes and lessons learned with others?
3. If you have identified areas where increased collaboration between organizations or sectors would lead to increased positive outcomes for your constituents, briefly describe your ideas.
D. Other Comments
1. Please share with us any recommendations you have for our grant making or reporting process.